Expense Entry Agent by HSO Smarter Expense Submission Starts Here

About This Solution

Automate Expense Capture & Submission Directly in Teams

Manual expense reporting is time-consuming, error-prone, and frustrating for employees. The Expense Entry Agent by HSO transforms how employees capture and submit expenses for a faster, smarter, and frustration-free process.

Employee-focused. Microsoft-powered. HSO-delivered.

The Hidden Cost of Manual Expense Reporting

For most organizations, expense entry is a repetitive, disruptive task. Employees spend valuable time photographing receipts, emailing them to themselves, manually entering data, and navigating browser-based tools.

Common frustrations include:

• Manually uploading receipts via browser-based tools
• Emailing photos of receipts from mobile devices
• Re-entering the same data across multiple systems
• Delays, errors, and lost receipts, which increases administrative overhead.
• The result? Delays, lost receipts, inconsistent data, and reduced productivity.

An average 3,000-person company processes over 70,000 expenses annually. That’s nearly 300 expenses per working day. Even small improvements in efficiency can result in significant time savings across the organization.

Even a 10% improvement can save hundreds of hours per month.

How the Expense Entry Agent Saves Time & Reduces Errors

• Submit receipts in seconds: Capture and upload receipts instantly by snapping a photo or upload a receipt file directly into the agent on Teams (mobile or desktop)
• AI handles the details: Automatically extract merchant, date, amount, and currency thanks to Azure OpenAI.
• Automated expense line creation: Receipts are converted into expense lines and added to your existing Timesheet system. All within Teams; no extra steps needed.
• Stay secure & compliant: Enjoy peace of mind to finance teams and executive leadership with encrypted data, tracked access, and built-in compliance.
• Improve efficiency over time: Track usage, feedback, and costs to continuously optimize performance and reduce admin overhead.

Why It Works

Expense Entry Agent by HSO delivers measurable results by automating one of the most tedious processes in employee operations. It’s fast, accurate, and built to scale with your business. The result? Less admin, more productivity.

• Intelligent & Autonomous

  The agent reads, understands, and processes receipts—no templates or manual mapping required.

• Saves Time

  Receipts are submitted in seconds within Microsoft Teams, freeing your team to focus on real work.

• Improves Accuracy

  Validated against user history and processed with AI, entries are cleaner and more reliable.

• Scales Across Teams

  From mobile capture to Timesheet integration, the agent fits seamlessly into your workflow.

Expense Entry Agent: Used Daily by HSO Teams Around the World

At HSO we didn’t just build the Expense Entry Agent, we now use it daily across our global teams.

With services delivered to 60+ countries, HSO’s 3,000+ team members frequently travel to meet with our customers and Microsoft partners. As a result, our employees and admin teams manage a high volume of expenses across multiple countries, currencies, and languages—often with complex reimbursement rules and project mappings.

The Expense Entry Agent handles this complexity with ease. It learns from previous submissions, remembering project associations and auto-suggests the right context for each expense.

Every feature is tested and refined in real world conditions by HSO, for you.

I used to block out at least an hour after every work trip just to process expenses. Now I just snap a photo on the spot, spend two minutes in Teams, and move on. No stress, and no pile of receipts I’m stressed about losing at the airport.

Jamie Lindsay | HSO Employee