From the Microsoft Dynamics GP Blogs: Take a company offline; Cost rollup; Virus scanning; SOP blank invoice

This week on the Dynamics GP blog roundup:

• Dynamics GP feature focus – take a company offline
• Manufacturing standard cost rollup functionality for GP
• Dynamics GP and virus scanning
• Adding bill of material information to the SOP blank invoice form for Dynamics GP

Take a company offline

An author writing on the Syvantis Technologies blog stated that sometimes Dynamics GP needs to be taken offline so you can perform certain activities that are easier with an empty system, such as regular maintenance, system updates, error fixes, and even year-end close. The author noted that Dynamics GP 2013 R2 and later have a feature that lets you take the system offline, which makes performing these routine updates and fixes easier than in the past.

The author explained that taking a company or several companies offline only allows the offline administrator and other specified users to log into the company. However, you can set a message to alert anyone who tries to access the system when it is offline, telling them why they can't log in.

In the blog post, the author offered step-by-step instructions about how to take a company offline.

Manufacturing standard cost rollup functionality for Dynamics GP

Writing on the Dynamics GP Support and Services Blog, Angela Eckman Ebensteiner stated that she wanted to provide some additional information as to why a rollup and revalue of your items in manufacturing might not be updating the standard cost of your items. She noted that she had already written a blog to provide some of the more common reasons this process doesn't work.

Ebensteiner said that recently she discovered it isn't necessarily a missing record that causes the issue or a checkbox that was accidentally marked. Rather, it happens when the rollup and revalue are being performed in relation to where the pending or proposed costs are entered.

In her blog post, she offered a quick overview of the actual windows that could be used in this process and which rollup or revalue window you should be using depending on where you entered the new costs.

Dynamics GP and virus scanning

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