Still writing paper checks but want enhanced fraud protection? Set up Positive Pay in Business Central without the help of a developer!

March 31 2020

In a previous article “Tear up those paper checks! Dynamics 365 Business Central makes ACH easy”, I showed how easy it is to move from paper checks to ACH with Business Central. However, some of you may be stuck writing paper checks for some, if not all of your payment transactions. If this is you, Positive Pay is an important feature you should consider using.

Here is a good definition of positive pay:

Positive pay is an automated cash-management service employed to deter check fraud. Banks use positive pay to match the checks a company issues with those it presents for payment. Any check considered suspect is sent back to the issuer for examination. The system acts as a form of insurance for a company against fraud, losses, and other liabilities. There is generally a charge incurred for using it, although some banks now offer the service for free.

Problems implementing Positive Pay – a thing of the past?

First introduced with Dynamics NAV 2016, the early functionality was a bit of struggle, to put a positive spin on it (pun intended). Creating the export file for the bank required a developer, simply put. On top of that, even though banks were aggressively selling this service, their support and documentation to get positive pay up and running was not very good. The person that sold the service typically had no idea how to implement it and getting correct information as well as your file tested was difficult. Fortunately, we’ve made great progress in the past few years.

If you use Dynamics NAV 2018 or Business Central, you’re in luck! Not only does your system provide you with the functionality you need, but it is designed for a user to configure, test and implement – no developer needed. Banks are quickly catching up as well, and a simple search on “positive pay [BANK NAME]” may provide you with all the information you need to get started. If you tried and failed in the past, it’s a good time to have another go!

Positive Pay in Microsoft Dynamics 365 Business Central
Example from Chase Fraud Protection Services Guide easily downloadable from the web.

Let’s set up Positive Pay

Setting up Positive Pay with your bank is a three-step process – you’ll need to set up the Data Exchange Definition, define the Bank Export/Import Setup, and assign the Positive Pay definition to your bank account.

Step 1 - Set up the Data Exchange Definition

About Cynthia Priebe

Cynthia is a Senior Trainer and Consultant with New View Strategies, the go-to source for actionable training and process efficiency in Microsoft Dynamics 365 Business Central. Cynthia is recognized for her ability to look at operational and reporting challenges with a fresh take and propose solutions using core features and functionality. Focused for close to 20 years on Dynamics NAV and now D365 Business Central, she adores helping clients and partners with solving problems, enhancing productivity, and finding The Righter WayTM to work in Business Central. She is a regular presenter at industry conferences, on the original team to write the MB-800: Microsoft Dynamics 365 Business Central Functional Consultant certification exam, a Microsoft Certified Trainer, and a certified Microsoft Dynamics 365 Business Central Functional Consultant. You can reach Cynthia on LinkedIn.

At New View Strategies, all our experts have “been there, done that” – we are experienced, former users who have walked in your shoes. We  work with frustrated Business Central/NAV users who struggle to use their system and find the answers they need. We teach them to truly understand how the system can support their business processes to make immediate and lasting improvements, and as a result get more done in less time, make better business decisions, and even love their system. In addition to helping end users, New View Strategies offers Consultant Accelerator programs to help get new-to-BC consultants up, running, and billing as soon as possible. 

We can help, drive real change via a custom class delivered remotely or at your site, or choose from over 40 online and in-person classes at

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