How Dynamics Square USA Improved Financial Reporting for American Vision Group with Business Central
Managing financial operations across multiple business entities can become increasingly complex as organizations expand. Fragmented reporting, manual intercompany reconciliations, inconsistent financial data, and time-consuming month-end closing processes can make it difficult for finance teams to maintain accuracy and provide timely business insights.
American Vision Group, a Florida-based national eyecare services platform, faced similar challenges while managing financial operations across multiple entities.
To address these issues, the organization partnered with Dynamics Square USA for Microsoft Dynamics 365 Business Central support. The objective was to improve financial visibility, streamline reporting, automate intercompany eliminations, and simplify financial consolidation without replacing its existing ERP platform.
Using native Microsoft Dynamics 365 Business Central capabilities, Dynamics Square USA delivered a focused financial reporting solution that helped American Vision Group establish a more consistent and reliable financial management structure.
Let's explore the challenges, solution, and business benefits of this Business Central support engagement.
About American Vision Group
American Vision Group is a national eyecare services platform headquartered in Florida, USA. The organization supports leading ophthalmology and optometry practices across the country, helping clinical partners focus on delivering medical and surgical care.
Its business operations include financial reporting, recruiting, compliance, analytics, and research. Managing these support functions across multiple entities requires accurate financial information, consistent reporting practices, and efficient coordination between business units.
As the organization continued managing its financial operations across different entities, it needed a more connected approach to financial consolidation and reporting.
Business Challenges: Why American Vision Group Needed Business Central Support
Although American Vision Group was already using Microsoft Dynamics 365 Business Central, its finance team faced several challenges in managing multi-entity financial information.
The existing reporting structure required significant manual effort and made it difficult to maintain consistent financial visibility.
1. Fragmented Financial Reporting
Financial reports were prepared separately across different entities. Comparing financial performance and consolidating information required additional effort, making it difficult for leadership to get a unified view of business performance.
2. Complex Intercompany Transactions
Managing transactions between related entities lacked a sufficiently structured process. This resulted in reconciliation delays, mismatched entries, and additional manual work for the finance team.
3. Time-Consuming Month-End Closing
Monthly and quarterly financial closing activities required substantial manual effort. Preparing reports, reconciling transactions, and validating financial information increased the workload on finance professionals.
4. Inconsistent Financial Data
Without a centralized reporting structure, financial data varied across business locations and entities. This created challenges in maintaining consistent financial records and making informed decisions.
5. Delayed Financial Insights
Management lacked timely access to consolidated financial reports. This slowed the ability to evaluate business performance, monitor financial health, and respond to changing operational requirements.
Business Requirements: What Did American Vision Group Want to Achieve?
American Vision Group wanted to improve its financial reporting capabilities without disrupting its existing Microsoft Dynamics 365 Business Central environment.
The organization identified several key requirements:
- Unified financial reporting: Establish a consolidated financial structure to review performance across multiple entities.
- Automated intercompany eliminations: Reduce manual reconciliation and eliminate internal transactions from consolidated reports.
- Standardized financial statements: Generate consistent profit and loss statements, balance sheets, and cash flow reports.
- Faster financial closing: Reduce the manual workload associated with monthly and quarterly closing.
- Consistent financial data: Align account mappings, financial dimensions, and reporting structures across entities.
- Improved audit readiness: Maintain accurate financial records and transparent audit trails.
- Better management visibility: Provide leadership with reliable financial information for decision-making.
The most important requirement was to achieve these improvements using the organization's existing Business Central platform.
The Solution: How Dynamics Square USA Delivered Business Central Support
Dynamics Square USA focused on improving the financial reporting structure within American Vision Group's existing Microsoft Dynamics 365 Business Central environment.
Instead of introducing an entirely new platform or relying on external reporting dependencies, the engagement leveraged native Business Central capabilities to establish a more consistent financial management framework.
Here are the key components of the solution.
1. Created a Consolidated Financial Entity
Dynamics Square USA established a common reporting entity designed to bring financial information together across different business lines.
This provided a consolidated reporting structure that helped finance leaders review overall business performance from a single financial view.
2. Automated Monthly Profit and Loss Reporting
The team designed monthly profit and loss reporting capabilities with both entity-level and consolidated views.
This helped American Vision Group evaluate revenue, expenses, and financial performance across individual entities while maintaining visibility into the overall organization.
3. Structured Monthly Balance Sheet Reporting
A structured reporting model was established to reflect accurate monthly financial positions.
This improved consistency in presenting financial information and helped the finance team review assets, liabilities, and equity across reporting entities.
4. Configured Monthly Cash Flow Reporting
Dynamics Square USA configured monthly cash flow reporting to provide leadership with better visibility into liquidity and working capital performance.
This supported more informed financial reviews and improved access to important cash flow information.
5. Defined Intercompany Elimination Rules
One of the major improvements involved establishing rules for eliminating internal transactions during financial consolidation.
These rules helped ensure that intercompany transactions were handled consistently and removed from consolidated reporting without relying on repetitive manual reconciliation.
6. Standardized Financial Data Across Entities
The team established data flow rules covering account mapping, reporting timelines, and financial categories.
This helped maintain consistency in financial information across different entities and improved the reliability of consolidated reports.
7. Aligned the Chart of Accounts
Dynamics Square USA aligned the Chart of Accounts to bring financial data points under a consistent naming and grouping structure.
This helped simplify financial reporting and supported more accurate comparisons across business units.
8. Implemented Dimensional Reporting Alignment
Mandatory financial dimensions were applied across journal entries, accounts payable invoices, credit memos, and other general ledger transactions.
The configuration supported consistent data capture across Entity 1, Entity 2, and Entity 3, providing a stronger foundation for financial reporting and analytics.
9. Trained the Internal Finance Team
Dynamics Square USA also helped the internal team understand the reporting logic, data structure, inputs, and report formats.
This supported smoother knowledge transfer and helped finance professionals manage reporting activities more confidently.
Business Benefits: What Changed After the Business Central Support Engagement?
The Business Central support engagement helped American Vision Group establish a more structured financial reporting environment without changing its existing ERP platform.
The improvements addressed several operational challenges faced by the finance team.
1. Shorter Month-End Closing Cycles
With more structured reporting and reduced manual reconciliation, the finance team could complete closing activities more efficiently.
This reduced the pressure associated with monthly financial reporting.
2. Better Financial Visibility Across Entities
The consolidated reporting structure provided leadership with a clearer view of financial performance across business units.
Instead of reviewing disconnected reports, decision-makers could access more consistent financial information.
3. Improved Reporting Accuracy
Standardized financial data, account mapping, and dimensional reporting helped reduce inconsistencies in financial reports.
This improved the reliability of financial reviews and presentations.
4. Audit-Ready Financial Reports
Consistent reporting structures and improved data organization helped the finance team prepare financial statements suitable for management reviews and external audit requirements.
5. Simplified Intercompany Tracking
Defined intercompany elimination rules improved the handling of internal transactions and reduced manual reconciliation efforts.
This helped the finance team maintain greater confidence in consolidated financial information.
6. Improved Finance Team Productivity
By reducing repetitive reconciliation and reporting tasks, finance professionals could dedicate more time to financial analysis and business planning.
7. Better Decision-Making Support
Access to consolidated profit and loss, balance sheet, and cash flow information improved management's ability to monitor financial performance across the organization.
The Outcome: Better Financial Control Without Changing the ERP Platform
The American Vision Group project demonstrates how targeted Microsoft Dynamics 365 Business Central support can improve financial operations without requiring a complete ERP replacement.
Dynamics Square USA helped the organization establish a consolidated financial reporting structure, standardize financial data, automate intercompany eliminations, and improve monthly financial reporting.
The solution leveraged native Business Central capabilities to address the finance team's specific requirements while maintaining the existing ERP ecosystem.
For organizations managing multiple legal entities or business units, this engagement highlights the importance of having the right Business Central configuration, reporting structure, and ongoing technical support.
Read the complete customer success story:Microsoft Dynamics 365 Business Central Support for American Vision Group.
Why Choose Dynamics Square USA for Microsoft Dynamics 365 Business Central Support?
Getting the most value from Business Central requires more than deploying the software. Organizations need ongoing support, configuration improvements, reporting optimization, and expert guidance to ensure the platform continues to meet changing business requirements.
Dynamics Square USA helps businesses optimize their Microsoft Dynamics 365 environment through implementation, customization, integration, upgrade, and support services.
Here is why businesses work with Dynamics Square USA:
- Microsoft Solutions Partner: Expertise in Microsoft business applications and cloud solutions.
- 14+ years of experience: Extensive experience delivering Microsoft Dynamics ERP and CRM solutions.
- 150+ Microsoft Certified Consultants: A dedicated team supporting ERP and CRM projects.
- 500+ implementation projects completed: Experience working with organizations across different industries.
- Business Central expertise: Support for financial management, inventory, procurement, reporting, and multi-entity operations.
- End-to-end services: Business Central implementation, customization, integration, upgrade, and ongoing support.
- International presence: Serving businesses across the USA, UK, and Canada.
Whether you need help resolving Business Central issues, improving financial reporting, automating intercompany transactions, or optimizing your existing ERP environment, Dynamics Square USA can help.
Connect with our USA team to discuss your Dynamics 365 Business Central support requirements.
Frequently Asked Questions
1. What is Microsoft Dynamics 365 Business Central support?
Microsoft Dynamics 365 Business Central support includes technical assistance, troubleshooting, configuration improvements, customization, integration support, reporting optimization, and ongoing system maintenance. It helps businesses keep their ERP environment reliable and aligned with operational requirements.
2. How does Business Central support multi-entity financial management?
Business Central supports financial consolidation across multiple companies through its consolidation capabilities. Organizations can align their Chart of Accounts, map financial data, and configure intercompany processes to improve consolidated financial reporting.
3. Can Business Central automate intercompany transactions?
Business Central provides intercompany functionality to record and manage transactions between participating companies. With appropriate configuration and processes, organizations can reduce manual work involved in intercompany accounting and reconciliation.
4. Can Microsoft Dynamics 365 Business Central generate consolidated financial reports?
Yes. Business Central provides financial consolidation capabilities that help organizations combine financial information from multiple companies. Businesses can prepare consolidated financial statements, including profit and loss reports and balance sheets, based on their reporting requirements.
5. How does Business Central help reduce month-end closing time?
Business Central can help streamline month-end closing through structured financial workflows, recurring journals, reconciliation processes, standardized reporting, and automation. Proper configuration can reduce repetitive manual activities and improve financial reporting consistency.
6. Why do businesses need ongoing Business Central support?
Ongoing support helps organizations resolve technical issues, maintain system performance, optimize configurations, improve reporting, and adapt the ERP platform as business requirements change.
7. Who provides Microsoft Dynamics 365 Business Central support in the USA?
Dynamics Square USA is a Microsoft Solutions Partner offering Business Central support, implementation, customization, integration, and consulting services to organizations across the United States.