Why Distributors & Manufacturers Are Moving From QuickBooks to Dynamics 365 Business Central
The Growing Pains of Scaling Businesses
For small-to-medium-sized distributors and manufacturers, QuickBooks and add-ons like Fishbowl work fine—until they don’t. As businesses grow, these systems become more of a bottleneck than a solution. Companies that once thrived on entry-level accounting software and manual workarounds find themselves facing inefficiencies, data inconsistencies, and limited scalability.
To remain competitive and maintain operational efficiency, distributors and manufacturers must adopt a system that scales with their needs, integrates seamlessly across departments, and enhances decision-making. This blog explores:
The most common pain points businesses face as they scale.
How Microsoft Dynamics 365 Business Central is addressing these challenges.
Common Challenges & How Business Central Solves Them
Customization breaks with updates
Business Central: Uses extensions that stay intact across updates
Inventory tracking issues
Business Central: Supports unlimited reference numbers per item
Warranty and returns complexity
Business Central: Built-in RMA (Return Merchandise Authorization) and service management
QuickBooks limits on financial tracking
Business Central: Advanced income tracking by dimensions
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Customization Challenges
Many businesses using QuickBooks or other entry-level ERP solutions customize their systems to fit their workflows. However, these customizations often break with software updates, causing downtime and expensive workarounds. Business Central resolves this by leveraging an extension-based architecture, allowing customizations to remain intact across updates.
Inventory Tracking & Supply Chain Complexity
For distributors, managing multiple reference numbers per item is a frequent challenge, especially when sourcing from multiple vendors. Business Central provides robust inventory management with the ability to track unlimited reference numbers, ensuring consistency and accuracy across the supply chain.
Managing Warranty & Returns
Manufacturers dealing with serial number tracking, warranty management, and return processing often struggle with disconnected tools. Business Central includes built-in RMA and service management, allowing companies to handle warranties and returns more efficiently, reducing errors and improving customer satisfaction.
Overcoming Financial Limitations in QuickBooks
As businesses scale, they need deeper financial insights. QuickBooks often lacks dimensional financial tracking, making it difficult to analyze income streams efficiently. Business Central enables businesses to track financial data across multiple dimensions, offering better forecasting, reporting, and financial control.
Why WebSan?
Choosing the right ERP partner is as crucial as selecting the software itself. WebSan Solutions specializes in helping SMBs transition from QuickBooks to Business Central, ensuring a smooth migration with minimal disruption. WebSan offers:
✔️ Expert ERP consulting to align the solution with your business needs.
✔️ Industry-specific customization to enhance operational efficiency.
✔️ Ongoing training and support to maximize the value of your ERP investment.
With a proven track record of helping distributors and manufacturers scale effectively, WebSan provides tailored solutions that drive growth and efficiency.
Conclusion: Time to Move Beyond Quick Fixes
Businesses that rely on QuickBooks and patchwork solutions eventually reach a breaking point where inefficiencies hinder growth. Microsoft Dynamics 365 Business Central provides an all-in-one ERP solution designed for scalability, automation, and real-time insights. By addressing common challenges such as inventory tracking, warranty management, and financial reporting, Business Central enables businesses to optimize operations and drive profitability.
Ready to explore a system built for your growth? Contact WebSan today and discover how Business Central can transform your business.