Fixed Asset Posting Profile Setup in Microsoft Dynamics AX

Fixed asset posting profile is one of the most difficult subledger setups in Microsoft Dynamics AX. Setting up a subledger posting profile depends on the financial processes in a company.  In this article I will explain posting profile setup with simple examples, with the assumption that you already have basic knowledge of accounting.

Below is the ideal Fixed Asset lifecycle. The setup of the fixed asset posting profile in Dynamics AX should follow these stages, as we will see below.

Microsoft Dynamics AX Fixed Asset lifecycle

Fixed Asset Capitalization

Fixed Asset Acquisition:

A fixed asset can capitalize from one of the following processes in Dynamics AX:


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About Muhammad Burhan

Presently I am working in Intergen Ltd a renowned Microsoft Gold Partner in New Zealand and Australia region as a Dynamics Consultant.

I have more than 13 years' industrial experience. I am experienced in implementing various ERP modules (Finance, Production, Supply Chain, Project Management and accounting and HRM) of Microsoft Dynamics AX 2009 & 2012 from initiation to closure.

As a Microsoft Certified Technology Specialist and PMP certified with a Masters degree in computer science, I have extensive technical skills, and the ability to work cross functionally in a time intensive environment, I eagerly await more career challenges that can be met by my enterprising attitude and organizational capabilities.

Implementation experience in the following industry sectors:

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Separate Gain / Loss Accounts


Can anyone assist me on how to setup the posting profile for fixed asset disposal, where the client uses separate accounts for Gains on disposal of fixed asset and Loss on disposal of fixed asset.

Thank you

Hello NYT963, If there are

Hello NYT963,

If there are two different accounts for gain and loss, then its better to setup the posting profile with either Gain account or Loss account, but when you post the journal, you need to change the account. For example 18011 is a Gain account and 18022 is a Loss account. If you set posting profile with 18011 i.e. gain account, and if you want to post journal for loss entry, then in journal line you need to change the account to 18022 i.e. loss account.

This can only be the solution in your case. Generally there is only one FA account for maintaining gain or loss on sale/scrap.


Disposal scrap


The introduced setup for disposal scrap don't work.
If you try to post a disposal journal, you'll ge the error message about the missing accounts for acquisition and acquisition adjustment.

Any idea?

Re: Disposal scrap


I did not face this error before. However, please answer the following question, otherwise share the full error message along with Fixed assets transactions. You can send me the email to ""

Have you setup the posting profile for Acquisition and Acquisition adjustment.


Fixed Asset Disposal Sale Setup


Dear Burhan, you are using the cost account in offset account field of FA disposal sale but I have gone through a blog in Microsoft Dynamics Community where Mr. Aamer is using the FA gain/loss account.

The steps given by Mr. Amer are as follows:
You have to do the following steps four times starting by select value model, FA group, group ID, and post value, sales value type, ledger account, and offset account. hereunder the differences in the steps:-

1- Depreciation (prior years), the total depreciations of prior years will be reversed, ledger account is the accumulated depreciation account, the offset account is Fixed Assets Gain/Loss Account

2- Depreciation (this year) the total depreciations of this year will be reversed, ledger account is the accumulated depreciation account, the offset account is Fixed Assets Gain/Loss Account

3- Acquisition value, the acquisition value will be reversed, ledger account is fixed assets account, and the offset account is Fixed Assets Gain/Loss Account

4- Net book value, ledger account is Fixed Assets Gain/Loss Account, and offset account is Fixed Assets Gain/Loss Account

Pasting the link for reference:

Could you please comment on what is the correct setup

Awaiting your reply at the earliest.

Aleem A

Fixed Asset Disposal Sale Setup

Hi Aleem,

This is the benefit of ERP system; you can configure the system according to your business requirements.

You have to confirm the financial impact with CFO before configuring fixed assets disposal sale posting profile.

Generally, fixed asset accounting activities comply with government regulations, so it may change country to country.

I have provided the examples of financial impact for each configuration; if your requirements are matched with given financial impact then you can use this setup.

I hope this make sense.


User of AX2009

I want to be Consultant in AX2009 Is it possible to help me

Very good

I have benefited greatly from this wonderful article
But a possible explanation on AX2009

AX 2009


Please let me know, what kind of explanation do you require for Dynamics AX 2009.


if Offset account is blank, it won't post

Hi Muhammad,
Thank you for posting the set up instruction for fixed asset posting profile.
On the Acquisition, you had the Offset account blank. If I leave it blank, when I go and acquire the asset, it wouldn't post. It asked that I fill in the account for the Offset account. Any suggestion on which account I should use for the Offset account? I tried gain/loss but my fixed asset accounts are not reconciled. Thanks

if Offset account is blank, it won't post


Normally, fixed assets are acquired at the time of purchasing through purchase order. In this case you are not required to define offset account for acquisition's posting profile.

However If you acquire fixed assets through acquisition journal then you have to setup Fixed assets clearing account in offset account. I am assuming this account is debited at the time of purchasing a Fixed assets.

P.S Fixed assets clearing is a control account, it should be cleared at the end of each financial period.


Fixed Asset Control Account Recon

I am Fixed Asset Accountant.We are Using Microsoft Dymanic AX2012.

Please be clafify Following.
01.How to reconcile Fixed Asset General Account Vs Fixed Asset otherword how to recon Fixed Asset control Account vs Fixed Asset Sub-Ledger. to fixed Disposal Setup in Ax2012 System.