Dynamics GP Inventory BOM/Assembly Transaction Entry

For those companies that do light manufacturing or assembly and don’t want or need the complexities inherent with full-blown GP Manufacturing, there is a rather little-known feature that works in conjunction with GP Inventory (currently only available with the Business Ready Licensing Advance Management pricing model) called ‘Inventory Bill of Materials’.  Inventory BOM, along with the Assembly Entry transaction, provides a simple method for converting components into an assembled product.  The Assembly transaction also decrements the components and increments the ‘Finished Good’ and performs the accounting entries, including variances.


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About Frank Hamelly

Frank Hamelly, Sr. Dynamics Consultant with I.B.I.S., Inc., in Charlotte, NC,  is a business and technology professional with over 25 years experience implementing and supporting various ERP systems and business process re-engineering initiatives across all organizational areas and across various industries, for small, mid-sized, and Fortune 500 companies.  He has held numerous positions in Accounting, Finance, Customer Service and Information Systems.  His application experience includes SAP R/3, Baan, Fourth Shift, Peachtree, MAS 90/200, Quickbooks and Microsoft Dynamics ERP.  His industry experience includes manufacturing, , distribution, telecom, aerospace, life sciences, utilities and media.  Frank studied Business Administration with an Accounting concentration at the University of Pittsburgh.  He is a Microsoft Certified Professional (MCP), Microsoft Certified IT Professional (MCITP), a Microsoft Certified Trainer (MCT), and has been named a Microsoft Most Valuable Professional (MVP) each year since 2008.  He writes articles for Dynamics-related web sites and is a regular speaker at Microsoft Dynamics Convergence, GPUG Summit, MSDynamicsWorld's De

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Assembly entry, item transactions and item quantities


Our company uses BOMs/Assembly Entry for light manufacturing. When an assembly is saved as "released," is that recorded as an Item Transaction (Inventory: Inquiry: Item Transaction) even if the assembly is not posted? What if the status is changed from "released" to "not released" and then deleted?

I'm wondering because when I look up individual components in Item Transaction, assemblies are often listed more than once, which I can see because of the way we number the assemblies. I'm also wondering if these duplicate item transactions directly impact the item quantities. If the multiple item transactions aren't caused by the assembly entry process, what else could cause the duplicates?

Thank you,

Assembly entry, item transactions and item quantities

EMS, could you send me a screenshot of what you're seeing in the system to fhamelly@intellpartners.com? That will help me visualize the issue you're describing. Thanks, Frank

Multiple Sites

I do not see how to assign different sites to different components into an assembly.
Can i do that in Inventory BOM?

"where used" inquiry

I work principally with the BOM/Kit portion of GP. I would like to query the database for where an item is used in BOMs and Kits.

Where used Query

Have a look at BM00101 and BM00111 and design your query based on the relevant fields in these two tables.

Good luck!

Frank E. Hamelly | Dynamics GP MCP, MCITP, MCT, MVP
East Coast Dynamics
4819 Emperor Blvd., Suite 400
Durham, NC 27703
United States of America
919.928.4521 (c)

Assembly Window

We do light manufacturing and do not have the Manufacturing Module.
When I am in the "Bill and Items" lookup window of the assembly window I see that my view is "Active Bills, by Bill number" when I click the arrow I see "Active Bills" as my only option, everything else is grayed out. Is it possible to activate the other options somewhere in the set up? Is there a book that deals in detail with assembling items in Dynamics GP. I know how to do the basics, but am looking for what creative things others have done when they ran up against brick walls.

Macros to Assembly Entries with and without inventory shortage

I have to use the assembly window in order to registir some items in inventory module, and I want to use a macro to do this task in an automatic way, the problem is that according with the operation of my company sometimes there is not enough raw materiales quantities in stock to do it, in that case we omit the inventory shortage, but we cannot identify when the window with the alert about the message of shortage will be open or not. There is any way to program this event and the way the macro should process this event to continue charging the information?

help me in GP 10

i need information with GP Version 10. Product assigned in sales transaction. thanks.