How Microsoft Dynamics 365 Business Central licensing and pricing are evolving

October 24 2019

We are now a year on from when Microsoft announced their plans for licencing and pricing Business Central and we are six months on from the last NAV licence being cut. So where did the world settle in terms of licencing and pricing?

Let's deal with those of you who may be looking to buy a completely new licence, as this is probably the simpler model to start with! There are basically two options, both of which are based on a named user basis:

  1. Subscription
  2. Perpetual

The subscription option means you pay a per user, per month fee and it includes the annual maintenance fee levied by Microsoft, giving you access to future versions. This option provides flexibility in terms of increasing and reducing numbers of users, particularly helpful if you have any seasonal changes in the number of people using the system.

About Matthew Dredge

Having left school, Matt qualified as a Chef, which of course is an ideal starting point for anyone who wanted a career in IT! Shocked by the amount of hard work and unsociable hours, he settled for a more grown up career in Accountancy. Unfortunately, he found this all too dull, but his experience with business solutions guided him into the IT world where he has worked for the last 28 years with products such as Tetra, Oracle and for the last 22 years, Dynamics NAV | 365 Business Central - the latter being his true love.

More about Matthew Dredge


Anil_Prasad's picture

Hi Team,
I would like to understand the implementation of licensing models when someone creates customer web solution which uses the existing business logic of NAV Application (NAV 2016 Onward ) except posting routine where no of ledger tables and core logic are covered.
I need to understand what is legal and what is the technical challenges of creating such solution.

matthew.dredge's picture

Hi Anil,

If the web solution is for use by customers then Microsoft allow unlimited users to access the web platform with no licence required, note they can not access NAV or BC directly only what is published to the web portal.

It is different if you are planning on having staff or suppliers use the web solution, they would need an appropriate licence, either a full or team/limited user.

In terms of the technical challenges, unfortunately I am not the right person to ask, we have built our own portal framework for design and build web solutions, but we also work with products like Sana for e-commerce platforms.

Hope that helps?