When It Comes to Document Imaging, Assess the Data Capture Process Before Selecting Software
Like many other business processes, document capture is designed to work in a
centralized or a distributed manner. What is the difference? Simply stated, centralized moves the paper,
distributed moves the images.
If you're investing in
an imaging solution for Microsoft Dynamics GP, NAV or AX, you should be
thinking about how you're going to
capture paper-based information. Capture is a critical piece of the document
imaging solution and can drive the overall success of your project. This column
features some of the pros and cons to help you better understand the
differences. I've also listed some logistical details that are worth considering
before making this type of investment.
The Pros and Cons of Centralized Capture
The key factor is aggregating documents to a central point introducing economies of scale that enables automation. Like a centralized file room, all documents are maintained in one location and managed by dedicated workers. Processing can take a more automated approach using advanced techniques such as data extraction. However, it may require a new department, new workers and new equipment, which...
