Five Ways to Use Microsoft Dynamics GP to Save Cash and Aid Productivity During a Downturn

BY Mark Polino, Senior Consultant, I.B.I.S., Inc.
PUBLISHED: August 10, 2008

The world economy isn't technically in a dowturn or recession, but there is no question that for many companies, operations aren't humming along as nicely as most executives would like.

Given the challenges, many companies are looking to cut costs, avoid new expenses, get more productivity out of existing assets, and generally save money.

Here are five ways to leverage your implementation of Microsoft Dynamics GP to save money in your business.

  • Print to screen or print to file to save supplies - Dynamics GP gives you a number of ways to avoid printing to paper. As an accountant, I'm always amazed at what companies pay to buy, store and then recycle paper. When you add in the cost of printer ink it gets outrageous. Most things can be easily printed and reviewed on screen. Anything printed for archiving should be stored electronically.
  • Use Analytics to gauge productivity - In tough times, people revert to managing by the numbers. Dynamics GP's Analysis Cubes give you ways to view your business from different perspectives. Carve up your data using Analysis Cubes to identify those hidden activities that bleed cash, and to target areas for savings. Smartlists and Excel Reports also allow you the opportunity to aggregate data and review the volume of information going through various departments. No one likes layoffs, but if you have to lay off staff, it's important to understand which staff members are most productive. Looking at the volume of transactions processed by different people doing the same job is one way to make a determination.
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